Using FormMagic or FormMaker is a 2-step process.
First, FormMagic must be run on the InDesign file. Then, it must be run again in Acrobat on the resulting interactive PDF.
In this post, I will show how to create an action in Acrobat that will run FormMagic on a folder full of PDFs. So, if you are creating many interactive PDFs, you can save a lot of time by running a batch FormMagic action on all these PDFs at once, instead of running FormMagic manually on each one.
The screenshots below are all taken from Acrobat DC, although the principles are identical in earlier versions of Acrobat as well.
At the end of this post is a link to download the batch action we will create. So if you prefer, go ahead and download that and skip the following explanations.
Open Acrobat, and locate the Action Wizard tool:
Click on “New Action.”
In the “Create New Action” window, under the “Files to be Processed” section, click on “Add Files…” and then select “Add Folder…” This will allow the user to select the folder containing the PDF files to process before running the batch action.
… and click OK.
Note: If you’re using FormMaker rather than FormMagic, the command should be:
Next, we want Acrobat to save each PDF, so we need to add a Save command to the batch action we’re creating.
Expand the little triangle next to the “Save & Export” tab, and click on the “Save” command.
If you want to rename the processed PDF file (rather than overwriting it), click on the “Specify Settings” option in the new Save step that we’ve added, and change the save settings there.
The action is ready. Click on the “Save” button at the bottom of the “Create New Action” window to save the new action we have just created.
Call the new action whatever you like. I have called it “FormMagic Batch.”
Using the Batch Action
Having created a new batch action (as described in the previous 8 steps), the action should now appear in the “Actions List” which in turn appears when the “Action Wizard” tool is selected in Acrobat.
Click on the action to run it, and then:
(1) Click on the “Add Folder” button to choose the folder containing all the PDFs that need processing.
(2) Click on the Start button.
That’s it! Acrobat will run through all the PDF files in the selected folder, and apply the FormMagic command to each of them, and then save them.
Download the Batch Action
You can skip all the above by simply downloading the batch action here:
If you want to run the “Purge FormMagic Data” on each PDF file as well, to reduce the final PDF file size, use this batch action instead:
Inside the .zip folder, you will find a .sequ file. This is the format Acrobat uses for batch actions.
If Acrobat is properly installed on your computer, to use the .sequ file, double-click on it. You will be asked whether to import it into Acrobat. Click on import twice, and the action will be added to Acrobat. To use the action, follow the instructions above in the section “Using the Batch Action.”
If you have a lot of PDF files to process with FormMagic or FormMaker, this little batch action should save a lot of time.